What is a Recipe Management System?

A Recipe Management System in your POS (Point of Sale) software helps you manage the ingredients (raw materials) and finished products you sell. It ensures you keep track of stock levels for both ingredients and finished products, making inventory management easy and efficient.

Let’s walk through an example using a burger recipe.

Burger Recipe Example

Ingredients for One Burger:

• 1 burger bun
• 1 patty
• 1 leaf of lettuce
• 20g cheese
• 2 slices of tomato
• 15ml mayonnaise

To utilize the Recipe Management System, follow two main steps:

1. Create Ingredient Products: Set up each individual item or ingredient that makes up your finished product.
2. Create Composite Products: Combine these ingredients to form the finished product you sell.

 

 

Step 1: Create Ingredient Products

1. Login to POS Back Office Web Portal.
2. Select Products from the main menu.
3. Go to the Product List.
4. Click the Add Product button.
5. Enter the ingredient names (e.g., burger bun, patty, mayonnaise, etc.).
6. Select the correct measurement for each ingredient (e.g., mayonnaise in ml, cheese in grams).
7. Tick Ingredient Product under Additional Options.
8. Enter the available stock of the ingredient (e.g., 2kg of cheese = 2000g).
9. Click Save.

 

Step 2: Create Composite Products

1. Login to POS Back Office Web Portal.
2. Select Products from the main menu.
3. Go to the Product List.
4. Click the Add Product button.
5. Enter the composite product name (e.g., Burger).
6. Tick Composite Product under Additional Options.
7. Tick Use Production if you want to maintain stock levels of finished goods.
8. Add component products one by one (e.g., add burger bun and set quantity to 1, add cheese and set quantity to 20g, etc.).
9. Click Save.

Now you have set up your ingredient products and composite product. You can manage the stock of finished products with the Production module.

Enabling Production Features for Existing Composite Products

1. Login to POS Back Office Web Portal.
2. Select Products from the main menu.
3. Go to the Product List.
4. Search and select the correct composite product.
5. Click the product name to edit.
6. Tick Use Production under the composite product section.
7. Click Update.

 

Using the Production Feature to Add Finished Goods Stock

The Production feature helps you add finished products to your inventory, ensuring efficient management of both raw materials and finished goods.

1. Login to Back Office Web Portal.
2. Select Inventory from the main menu.
3. Go to Productions.
4. Click Add Production.
5. Select the product from the dropdown (e.g., Burger).
6. Enter the stock/quantity (e.g., if you made 20 burgers, enter 20).
7. Click Save.

By following these steps, you can easily manage your raw materials and finished products, ensuring a smooth and efficient inventory process.

Line Discount / Item Discount Feature

SalesPlay POS offers two types of discounts for flexibility in sales operations:

• Total Discount – Applies to the entire bill.

• Line/Item Discount – Applies to individual products or items in the cart.

With the latest update (version 114.5), the Line/Item Discount function has been enhanced for more accurate and meaningful discounting, especially when giving a value-based discount for multiple quantities of the same product.

What’s New in Version 114.5

• Line/Item Discounts can now be given as a value or a percentage.

• Previously, a value discount applied only once per product line, no matter the quantity.

• Now, the value discount is applied per unit and then multiplied by the quantity, making discounts more accurate for multiple items.

Example:

• Value discount = 2
• Quantity = 3
• Total discount = 6 (instead of 2)

Note: This change only affects value discounts. Percentage discounts are unaffected.

Important Notes

• Line/Item Discounts are only available for products with the measurement type “Sold by Each.”

• Products with other measurement types (like weight or volume) will not show the value discount option.

 

What is a Line/Item Discount?

The Line/Item Discount allows businesses to apply a discount directly to specific items in a sale. This discount can be:

• A fixed amount (e.g., 2 off)
• A percentage (e.g., 10% off)

It can be used to:

• Promote individual products
• Offer discounts on select categories
• Customize offers for loyal or bulk-buying customers

 

What Has Changed in Version 114.5?

Previously, the discount was applied once for the entire item row, regardless of quantity.

Old Method:

• Coca Cola @ 10 × 2 = 20
• Line Discount = 1
• Grand Total = 19

New Method (v114.5):

• Coca Cola @ 10 × 2 = 20
• Line Discount per unit = 1
• Line Discount Total = 2 (1 × 2)
• Grand Total = 18

Benefits:

• More Control: Discount per item/unit.
• Transparency: Customers see item-based discounts.
• Accuracy: Ideal for bulk discounting and promotions.

 

Practical Example

Scenario: Offer a 5 discount on 2 Coca Cola bottles, each priced at 10.

Calculation:

• Line discount per unit = 2.50
• Quantity = 2
• Total Line Discount = 5
• Final Total = 20 – 5 = 15

 

How to Add a Line/Item Discount in the POS App

1. Open the SalesPlay POS App.
2. From the main menu, tap New Sale.
3. Add the product(s) to the cart.
4. Tap on ITEM CART (View Items).
5. Tap on the product/item you want to apply a line discount to.
6. Under the Discount section:
   • Enter either a fixed discount amount or a percentage.
   • Ensure this value is the per-unit discount.
7. Tap Add to apply the discount.
8. Tap Charge to proceed with checkout.

Tips:

• Always calculate per-unit discount before entering the value.
• Enter different discounts individually for different items.
• Use Total Discount for a discount across the entire bill.
• Line discount applies only to items measured as Sold by Each.